CURRENT OPPORTUNITIES

Join our team! We currently have the following position available within the British Deaf Association

Please see below for details on this role, and how to apply.

We have the following vacancy, which you can view in detail below:

Introduction to the BDA

Head of Finance

Job Title: Head of Finance
Salary: Negotiable
Reports to: Chief Executive
Manages: Finance Administrator
Location: Hybrid - part-home and part-office base at BDA’s London office. Occasional travel across the UK.
Contract: 35 hours a week permanent. A willingness to work evenings and at weekends as required.
Holidays: 25 days a year plus 8 Bank Holidays pro-rata
Pension: BDA operates a contributory pension scheme and will auto-enrol you into the scheme in accordance with its auto-enrolment obligations

About the role

Leading the Finance Department, the Head of Finance will assist the Chief Executive, Senior Leadership Team (SLT) and Regional Managers to provide strategic financial and business services direction and oversight across the organisation. You will lead on budgeting, financial management and reporting and work closely with the Chief Executive to provide effective financial direction to the Treasurer and the Board of Trustees.

You will provide financial leadership overseeing all aspects of the organisation’s finances and in ensuring that it complies with relevant legislation and principles. You will be responsible for efficient policies, procedures, systems and practices to support the smooth running of the organisation and will be proactive in developing new systems and processes to meet the needs of the BDA as it grows. As Head of Finance, you will be responsible for coordinating and managing the financial planning cycles, governance, and management reporting process as well as managing relationships with external stakeholders/advisers ensuring value for money, contractual compliance, evaluation and quality assurance processes.

With prior experience of working with charities’ accounts as well as experience of Sage accounting system used at the BDA, you will manage the Finance team and provide excellent business service and support to circa 28 staff across the UK.

Financial management

  • Ensure that the organisation’s financial system, policies, procedures and internal controls and audits are robust, compliant and support current activities and future growth.

The Head of Finance will be responsible for all aspects of transaction processing up to and including production of monthly Management Accounts. This includes:-

  • Production and publication of Monthly Management Accounts Pack comprising:
    • Consolidated Income and Expenditure account
    • Detailed supporting I&E by department
    • Summarised Balance Sheet
    • Variance analysis (Budget-holders are ultimately responsible for explaining variances against budget or forecast within their departments, with the Finance Manager responsible for highlighting key variances)
  • Fixed Asset Register
    • Update and maintain register, calculate and post monthly depreciation charges, reconcile monthly.
  • Monthly reconciliation of balance sheet accounts including
    • All bank accounts
    • Purchase Ledger
    • Sales Ledger
    • Deferred Income
    • Legacy Control Account
    • Payroll Accounts (Net wages, HMRC etc.)
    • Prepayments
    • Accruals
  • Payroll processing
    • Analyse payroll in accordance with funding agreements/forecast/budget, posting to Sage monthly.
  • Recharges
    • Ensure recharges are posted monthly in Sage, in accordance with funding agreements/Forecast/Budget for Management Charges, Visual Language Service (VLS) and Project Support.
  • Journals
    • Review and approve journals raised by Finance Assistant. Raise monthly and ad-hoc journals as required.
  • Review of Reserves
    • Support Budget-holders in reviewing restricted reserves.  Establishing origins and reconciling balances by project/funder.

Budgeting and Forecasting

Responsible for preparing the annual budget and reforecast (as required) in collaboration with Budget-holders.

Pension Scheme Support

Assist in the administration of the organisation’s pension scheme, liaising internally with the Hon Treasurer and externally with the Pension Trust and payroll provider (HR Solutions).

Payment Run/Banking Support

Supporting Finance Administrator with analysis of bank transactions and preparation of the fortnightly payment run (reviewing coding, authorisations etc).

Statutory Accounts support

Provide support for the preparation of the year end audit file including year-end reconciliations for control accounts listed above, providing evidence as requested by the auditors, providing analysis of Sage accounts as requested.

Prepare an audit file which supports the financial statements and enables external auditors to audit with ease and efficiency.

Lead on the financial statements preparation and filing of these accounts with the Charity Commission and Companies House.

Ensure the BDA is compliant with tax regulations and legal requirements (e.g., payroll, tax, NGO registration, insurance, registrations with regulatory authorities).

Beacon (CRM)

Provide support for Beacon CRM, including:-

  • Provide support for the Fundraising team by ensuring that the finance inputs processed by the Finance Administrator are accurate and up to date.
  • Reconcile CRM to Sage re bank transactions.
  • Oversee Finance Administrator postings from CRM to Sage.

Budget-Holder Support

Provide support Budget-Holders including:-

  • Setting up new projects on Sage.
  • Answering queries re Management Accounts.
  • Provide reports from Sage with appropriate analysis as requested.
  • Provide support for Budget-holders when reporting restricted fund activities.

Fundraising Team Support

Provide support for the Fundraising team including costing information for bids, financial reports for funders and other requests for information. Contribute to the development and implementation of the organisation’s scale and income generation strategy.

Finance Policies and Procedures

Review existing policies and procedures, updating to ensure that controls are adequate and clearly documented. Develop policies and procedures to support current and future activities.

Finance Team Development and Support

Lead and coach the Finance Administrator to develop finance skills, to allow increased responsibility and increased range of finance tasks undertaken. Where necessary assist in interviewing, recruiting, and training finance staff and/or finance contractors.


Finance Team Cover

The Head of Finance will provide cover for Finance Administrator for holidays, sickness etc.

Governance/Legal/HR

Attend trustee and finance sub-committee meetings, present information to the Finance Committee, Board and liaise with members, particularly the Hon Treasurer.

Prepare the BDA’s quarterly VAT Return which includes undertaking the Annual Adjustment, pertaining to its partial exemption status.

Strategic development

Contribute to the development and implementation of the organisation’s scale and income generation strategy.

Develop and strengthen robust cost models to guide decisions around the pace and rate of projects, staffing & resource requirements ensure value for money and maximise cost efficiency.

Facilitate the development of budgets with the Head of departments and Regional Managers to ensure they have the resources they need to deliver against strategic goals and they have the tools to track and control expenditure.

Identify and drive forward sustainable funding opportunities for the organisation (including consultancy services, outcome bonds, partnership, licensing materials).

BDA General

  • Participate as and when required in team and one-to-one meetings, and undertake, as appropriate, courses/training/other developmental activities, relevant to the role.
  • Ensure, in the course of employment, complete confidentiality is maintained in respect of the Charity, its dealings, transactions, affairs and all other information relating to clients, participants, associates, staff and other subsidiaries etc.
  • Keep up to date with developments within the BDA and other sector-wide practices that influence the day-to-day activities within the role, ensuring compliance with relevant legislation and any other relevant internal/external factor(s).
  • Ensure all activities comply with appropriate legal requirements and with BDA policies and procedures.
  • Demonstrate commitment to the aims and objectives of the BDA.
  • Any other duties of a related nature, which might reasonably be required by the Chief Executive.

Person Specification

Essential: 

  • Significant experience of preparation of management and accounts, and management information.
  • Proven track record of delivering timely, accurate management accounts.
  • Excellent excel skills.
  • Excellent understanding of financial accounting systems.
  • Excellent written and verbal communication skills.
  • Excellent time-management and prioritisation skills.
  • Knowledge of aspects of taxation including VAT and payroll.
  • Successful track record of building and maintaining good relationships with finance service-users, internal and external, at all levels.
  • A good understanding of the environment in which charities operate.
  • A UK professional finance qualification (ACA/ACCA/CIMA/AAT or equivalent) or demonstrable equivalent qualification by experience.
  • Experience of working with charity accounts, including knowledge of restricted and unrestricted funding.

Desirable: 

  • Knowledge of Sign Language and understanding of Deaf issues.
  • Experience of Sage accounting systems (especially Sage Line 50).
  • Experience of using CRMs.

How to apply

Process

We hope that the information provided has enabled you to make an informed decision about your application. Before you apply, please ensure you have read the role profile and person specification in detail.

Please send your CV including details of two referees and a supporting statement (no more than two sides of A4/BSL video no more than 10 minutes) to recruitment@bda.org.uk outlining the reasons behind your application. This should respond closely to the person specification, showing how you meet the requirements of the role.

Our diversity monitoring form should also be completed and returned.

We encourage applications from D/deaf people.

All documents should be emailed to recruitment@bda.org.uk Please include your name in the subject field.

Timetable

Closing date: Friday 10 May 12pm (noon)
Preliminary interviews: Monday 13 May 2024

Contact

If you would like to arrange an informal discussion about the role or the process, please contact Rebecca Mansell on Rebecca.mansell@bda.org.uk to arrange a video call in BSL or email conversation.